The Galaxy Cauldron Rules & Information

Founder

Welcome to the Galaxy Cauldron Forums! On this page we'll give you all the information you need to successfully navigate our forums and guide you through the rules and expectations we have in place so all of our members can have a stress-free, drama-free time here!

The Galaxy Cauldron Rules & Information 4011577294

The Galaxy Cauldron Rules & Information 2393257330

Quick Start Guide:

Newbie Packet - an all-in-one informational walk-through for those just starting out at the Galaxy Cauldron Forums! ((Note: also super useful for older members to find a bunch of information all organized in one place!))
Senshi-in-Training Sign-Up Thread - a thread wherein members new to the forum can sign up for a mentor that can help guide them around the place and induct them into our community!
Posting Help! - A walkthrough guide for posting here, from basic bolding and italics options, to doing neat stuff such as quoting, multi-quoting, tables, and image hosting

Things-to-Know Click on each heading below to guide you to where you want to go. Note! Many of the links below are also lined in the left-hand module entitled "Navigation", visible on every page of the forum, for your convenience.

Forum Rules
Code of Conduct
Avatar and Signature Rules and Guidelines
Chatbox and Discord Group Rules
Roleplaying Section Information, Rules, and Guidelines

More Information

Forum Staff and Rank Explanation
Member Ranks and Raising Information
Club Directory
Guild Information - Artists, Graphics, and Cosplayers Guild, Writing and Roleplaying Guild

Forum Directory:
Find your way around the Galaxy Cauldron Forums:
Note! Everything bolded below is linked for your convenience! Sub-boards are linked via the [x]!

The Basic Stops of GC wrote::     Introductions
         Get to know your fellow members by posting an introduction when you join!
          Senshi-in-Training sign-up thread found pinned in here!
    Rules and Information
          You are here!
    Announcements and Site Updates
          Site Announcements
          Member Raisings are celebrated here!
          Admin LOAs (Leave of Absence)s are posted here
          Member LOAs
  Site Updates
     Questions, Problems, and Suggestions
          For any general site questions you may have!
          Remember! If you have a question about a specific GC board, ask that section's mod first!
         (The moderator of a section can be found in an announcement pinned in each section)
         ((One of the attributes we look for in our moderators is friendliness! They won't bite!))
     Signature and Avatar Requests
          For all your personal forum graphics needs!
          Premade Signatures and Avatars [x]
          Avatar and Signature Request Shops [x]

General Sailor Moon Discussions wrote::      Sailor Moon News and Merchandise
           Find out the latest in Sailor Moon here!
  General Sailor Moon Discussion
           Non-specific canon discussion
           Theories, debates and headcanons
           Individual characters & couples fan threads [x]
           Sailor Moon Collections (show off your stuff!) [x]
           Fandom tidbits and others' fanwork/projects you'd like to share
  Sailor Moon Animes
           Crystal (2014- )
           90's (1992-1997)
           Subbed and dubbed!
     Manga
           The version that started it all
           Codename: Sailor V, too! [x]
     Sailor Moon Live Action & Musicals
           PGSM - the tokusatsu-style production of Sailor Moon
           Sera Myu - the stage musicals

General Anime and Manga Discussions wrote:: Discuss Anime and Manga here!
   Anime News and Seasonal Updates
          Up-to-Date seasonal information can be found here!
     General Anime Discussion
  Discuss series, headcanons and theories here!
     Manga News and Updates
   Get updates on new franchises and chapter/book releases here!
     General Manga Discussion
  Discuss series, headcanons and theories here!
     Multi-verse General Discussions
  Discuss franchises with multiple adaptations and universes here!

Community Billboard wrote:: Advertise your site, auction, or sale here!
Site Advertisements
Buying and Selling

The Star Garden wrote::      The Galaxy Lounge
          Hang out and get to know your fellow members!
     Book Lounge
Need help with homework or a project? Look no further!
    Media Lounge
Music, Movies, and More!
     Gamers Lounge
Find gaming friends or discuss your favorite game here!
     Meets and Gatherings
CONs! Meet-ups!
     The GC Livestream
          Watch things live with the Galaxy Cauldron community!
     ???
           What's this? A secret Lotus-Members-Only board? hmmm.... interesting... wonder what's in there...?

The Event Hall wrote:: ???
Keep an eye out for when this board appears, as you've found yourself in a GC Event!

Juuban Shopping Center wrote::      OSA-P
           Learn about (AND SPEND ) your GC Points on sprites, adoptables, OR real-life goods!
     Galleria of Dedications and Collections
           Show off your graphics collections (bumpers, signatures, sprites, stamps, graphics gifts) and browse others!
           Adoptables Nursery [x]
           Stamp Collection Trading Center [x] ((Have you heard about our Stamp Collecting game?))

Azabu-Juuban Arcades wrote::      The Crown Arcade
           SPAM. Rhymes? Reasons? Not found here. Games? Random sneak attacks? Found here.
     Crown Fruit Parlour
           Sponsored games for points!
           Guess the Member!
           Caption Contests!
           Name the Quote!
           Name the Song!
           Mafia!
The Clubhouse
The place for all GC's Clubs and Fanclubs!

Outer Senshi Admin Roleplay Director

The Galaxy Cauldron Rules & Information FQeE3PO

General Rules of the Galaxy Cauldron Forums

Be Respectful.
Treat everyone fairly, and just be pleasant.
No religious or political discussions.
a) These topics typically involve drama, so please refrain from posting them.
b) Personal issues and beliefs are important and we try to keep an open mind in everything we do for GC, however this rule applies to all members and people, as not everyone thinks or believes the same thing. As long as there is no violation of our rules or code of conduct, or there is nothing is being rudely displayed (like pictures, known offensive slang, name calling, etc), then I will simply ask that members just do not participate in the thread if it makes them uncomfortable to do so.
Spam and Triple Posting Rules.
Please follow common forum etiquette by avoiding spamming and triple posting around the Galaxy Cauldron Forums in all areas but the Crown Arcade, which was made specifically for spamming and goofing off.
a) Triple Posting: Members may Triple post in a thread if 12 hours or more have elapsed since their last post. However, doing this constantly (i.e., being the only person to post in a thread for multiple days on end, resulting in a string of posts made by one person), may be found in violation of this rule if Admin or Moderators feel you are spamming or posting excessively and will ask you to stop.
b) Stay on topic: Adhere to the topic of a thread. If you would like to talk about something else or something similar but not related to the topic, create a new thread to discuss it. Likewise, threads should be made in the appropriate sections of the forum which match their topics.
Only one account per user.
This is to prevent drama, number inflation, and lying. If you create more than one account, a ban may be given. Please refer to the Code of Conduct for more details.

a. Temporary or single-use e-mail addresses may be banned in an effort to combat spam bots. IP addresses and VPNs associated with these accounts may also become blocked. If you believe you have been blocked in error, please e-mail us at thegalaxycauldronforums@hotmail.com.
Excessive Images must be placed in a Spoiler.
Explanation (Click Me):
Username Rules.
Names may not contain any canon names from any version of Sailor Moon such as sailor moon, queen serenity, Usagi Tsukino, etc.
Exceptions (Click Me):

Post in the Avatar/Name Change Request Thread if you want your username changed.

Members will be required to display "Formerly [Prior Name]" as their personal text or include it prominently in their signature for a 90 day period following the change.

A username may be changed twice, but a 6-month waiting period will be required between name changes.
Avatar and Signature Requirements.
See this thread for details on our Avatar and Signature guidelines.
Points Prizes.
The Galaxy Cauldron Forums implements a point system for participating around the boards (read more at the OSA-P Information Counter); as a Lotus Crystal (read more about ranks at the The What, Why and How of GC Ranks thread), members may use their points to purchase prizes to display in their signature, such as sprites from the Silver Millennium Emporium.
a) Any prizes NOT purchased as a Lotus Crystal that are found in a member's profile will immediately be removed and warning sent. Additional infractions of this rule will result in a 3 day ban, a 1 month ban, and a permanent ban, in that order. We take this seriously as they are exclusive rewards for our senior members!
Chatroom and Discord Rules
Before using our Chatbox or joining any Discord group affiliated with the Galaxy Cauldron Forums, members must read and reply to this thread to show that they understand the rules in place for our chat groups.

Any questions about these Rules can be sent via PM to Sailor Jupiter or Artemis. If you have comments or concerns, Neo Queen Serenity's PM and E-Mail inboxes are always open.

Outer Senshi Admin Roleplay Director

The Galaxy Cauldron Rules & Information 0vlF9l5

This is a Code of Conduct ("CoC"). The CoC is meant to supplement and NOT to replace the rules of Galaxy Cauldron (GC). If situations arise that are not covered by the CoC, then the administrators will act as they believe necessary in the best interests of the site after consulting with the relevant staff and other administrators.

If you have any questions, comments or concerns, Neo Queen Serenity's PM and E-Mail inboxes are always open.

Section I. Post Content wrote:

I. Post Content

PG - 13 - The Galaxy Cauldron forums is a strictly PG-13 site, unless otherwise stated in rules or addendums.
Bigotry – GC is strongly against discrimination in any form. Anyone found posting sexist, racist, homophobic or religious hate messages will be dealt with quickly and severely.
Swearing - Keep swearing to a rare occasion because this is a PG-13 site. We aren't so strict that the occasional "oh hell" isn't allowed. If the swearing becomes extensive, is abused, or is complained about, then the offending member may receive punishment.
Illegality - Mention of illegal activity such as comments on or descriptions of brutality, violence, emotional/physical abuse, drug use, etc are cause for disciplinary action.

Section II. Member Conduct wrote:

II. Member Conduct

Privacy is sacred. As such, no member of GC should ever publish private correspondence or private matters, without the explicit approval of ALL Parties involved in the exchange. This includes public threads, PMs, E-mails, and instant messages. This includes member punishment. The staff do not want to flaunt the mistakes of others and, therefore, we will not talk about such matters with those who are not directly involved. That being said, Neo Queen Serenity's e-mail and PM boxes are always open.
Bullying
Bullying takes many forms and can be far more destructive than many people will realize. Some people will laugh off the most vicious comments while others may be driven nearly to suicide. The GC staff reserve the right to remove any posts, avatars or signature pictures that are deemed to fall into this category.

This also includes being "elitist." There will be members with various amount of knowledge and various interests, so please be respectful to everyone. We are all Sailor Moon fans and we ARE all equal.
Personal Attacks
Personal attacks on other members are not tolerated, including on public boards and in the chatbox. Do not talk behind someone else's back. Administration and the staff are expected and obligated to deter any personal attacks.
(a) Vague ranting/complaining posts that could be about another member on site will not be tolerated. If it is clear to staff and other members that you are talking about another member, even if their name isn't mentioned in the post, we will take action as clarified in the Punishment Procedure below.
Account Information
The individual who registered for an account will be held responsible for all actions taken by the account. To avoid being accused of something you did not do, never give your account information to anyone.
Instructions by staff
(a) Ignoring instructions given by staff or these rules are grounds for discipline.
(b) If you believe the staff are wrong in an instruction they gave you, open a discussion with them about it via PM (not on a public thread). If, after making an attempt to discuss the issue with the staff member, you believe you are not being adequately heard, feel free to include the relevant supervisor (see Section VI). In the interim, follow the staff’s instructions, even if you disagree with them.

Section III. Conflict Resolution wrote:

III. Conflict Resolution
This is an online forum, and it is inevitable that drama will ensue. If internet drama happens to you, please follow the following procedures.

Notify Staff of any Issues
If a member has an issue with another member (and this includes issues with GC staff), please bring it to the attention of the relevant staff supervisor by PM. A list of staffers, the boards they are responsible for, and their supervisor is available in Section VI.
Keep Disputes Private
GC strongly believes that issues between members or between members and staff are best resolved in private, via PM or e-mail. Keeping issues private allows the parties involved to consider the problems and possible solutions without grandstanding or worrying about “losing face.” This allows for the avoidance of public disputes, which is more conducive to reaching a resolution that works for all parties involved.
Speak Your Mind
GC will never discipline any member for telling staff something the staff does not want to hear. That doesn’t mean that members have license to be rude to staff, but it does mean that if you see a problem, you need to tell us about it.
Remember that Reasonable People Can Disagree
There are certain things that are black and white. Most disputes don’t fall within these realms of incontrovertible truth; more often, there are shades of gray. Reasonable people acting in good faith can and will take different positions even when looking at the same set of facts.
Keep in mind that not all of our members may speak English as their native language.
This can cause misinterpretations to occur. If you have a question as to what someone meant, please ask them respectfully to clarify, before assuming the worst.

Section IV. Three Strike Policy wrote:: IV. Three Strike Policy
Administrators reserve the right to administer Cautions for any content that the staff feels is borderline inappropriate or a "gray area" in terms of the Galaxy Cauldron Rules.

The Three Strike Policy is intended to help members understand what content may be considered inappropriate without the immediate consequence of an official rule infraction. We all make mistakes sometimes, however, a history of mistakes shows a lack of understanding and respect for the rules of the forum. Therefore, three cautions will be equivalent to one rule infraction, and disciplinary action will be taken as stated in Section V of the Code of Conduct.

Section V. Consequence Procedures wrote:

V. Consequence Procedures
This is a description of the general procedure for handling violations. Please be aware this general procedure may be altered in order to accommodate for specific situations.

First Offense The member will be contacted via PM by a staff member regarding the violation. This PM will be considered a warning.
Second Offense If the same violation continues to occur or a separate violation occurs, then the member will be contacted by a staff member via PM. At this stage, the member will be placed on a temporary one week probation. Probation - meaning the member will be able to access GC, but not post on the forums.
Third Offense If the same violation continues to occur or a separate violation occurs, then the member will be contacted by Sailor Jupiter via PM. At this stage, the member will be placed on a temporary two week ban. Ban - meaning the member will be unable to access or post on GC.
Final Offense At this stage, the member will be temporarily or permanently banned from GC or given further instruction by Sailor Jupiter, Artemis, or a Inner Senshi Staff Member.

Addendum: The Staff of this site attempt to adhere to this structure of punishment, however we reserve the right to take disciplinary actions as unlisted circumstances arise.

Section VI. Infraction Rollback Policy wrote:: VI. Infraction Rollback Policy
Every six months is set as the general rollover date for infractions that have earned warnings. If there have been more than six months between warnings for mild offenses, the new warning will be considered a "first" warning, even if it is in fact their fifth. However, for larger infractions--those that receive a warning the first time they are broken--and for cases wherein a member is repeatedly breaking the same rule, the admin reserve the right to move on to the next tier on a case-by-case basis.

Regardless, warnings and offenses do not get ignored after a certain point; they are all part of a member's history and can be taken into consideration when major offenses are made.

Section VII. Miscellaneous wrote:: VII. Miscellaneous
1. Any and all sites and forums may not be "planned" on GC.
---1 thread is allowed in the proper forum section advertising your site.
---Discussion, deciding details, dividing up duties, etc. are not allowed. These actions must be done on the site or with your own e-mail.
---Messages to GC members asking to join your site are not allowed.
---Advertising your site in the chat box, welcome threads, help threads, etc., are not allowed.

2. Please do not ‘bash’ other sites and forums on GC.
---We are here to provide a friendly drama free place, and we are not associated with other Sailor Moon websites and forums so it is unnecessary to discuss their problems here.
---Whatever drama happens at another forum/website/tumblr/etc. stays there. It does not belong on GC.

Section VII. Quick Staff Structure Overview:

This Code of Conduct is taken and modified from Dragonmount.com. It is copyrighted and used with permission only.

Upon completing the registration of an account with the Galaxy Cauldron Forums, you are agreeing to the terms and rules above. The Galaxy Cauldron Forums reserves the right to modify these terms at any time. The use of this site is a privilege, not a right.

Inner Senshi Admin Member Relations Director

Updated to include Three Strike Policy:

Quote :: IV. Three Strike Policy
Administrators reserve the right to administer Cautions for any content that the staff feels is borderline inappropriate or a "gray area" in terms of the Galaxy Cauldron Rules.

The Three Strike Policy is intended to help members understand what content may be considered inappropriate without the immediate consequence of an official rule infraction. We all make mistakes sometimes, however, a history of mistakes shows a lack of understanding and respect for the rules of the forum. Therefore, three cautions will be equivalent to one rule infraction, and disciplinary action will be taken as stated in Section V of the Code of Conduct.

Inner Senshi Admin Member Relations Director

Updated to include Rule #3.b

Quote :: b) Stay on topic: Adhere to the topic of a thread. If you would like to talk about something else or something similar but not related to the topic, create a new thread to discuss it. Likewise, threads should be made in the appropriate sections of the forum which match their topics.

Inner Senshi Admin Member Relations Director

Updated to emphasize PG 13 site content and CoC I.4 added:

Quote :

I. Post Content

PG - 13 - The Galaxy Cauldron forums is a strictly PG-13 site, unless otherwise stated in rules or addendums.
Bigotry – GC is strongly against discrimination in any form. Anyone found posting sexist, racist, homophobic or religious hate messages will be dealt with quickly and severely.
Swearing - Keep swearing to a rare occasion because this is a PG-13 site. We aren't so strict that the occasional "oh hell" isn't allowed. If the swearing becomes extensive, is abused, or is complained about, then the offending member may receive punishment.
Illegality - Mention of illegal activity such as comments on or descriptions of brutality, violence, emotional/physical abuse, drug use, etc are cause for disciplinary action.

Founder

Quote :: Spam and Triple Posting Rules.
Please follow common forum etiquette by avoiding spamming and triple posting around the Galaxy Cauldron Forums in all areas but the Crown Arcade, which was made specifically for spamming and goofing off.
a) Triple Posting: Members may Triple post in a thread if 12 hours or more have elapsed since their last post. However, doing this constantly (i.e., being the only person to post in a thread for multiple days on end, resulting in a string of posts made by one person), may be found in violation of this rule if Admin or Moderators feel you are spamming or posting excessively and will ask you to stop.
b) Stay on topic: Adhere to the topic of a thread. If you would like to talk about something else or something similar but not related to the topic, create a new thread to discuss it. Likewise, threads should be made in the appropriate sections of the forum which match their topics.

Updated - October 31, 2016

Inner Senshi Admin Member Relations Director

Quote :: a. Temporary or single-use e-mail addresses may be banned in an effort to combat spam bots. IP addresses and VPNs associated with these accounts may also become blocked. If you believe you have been blocked in error, please e-mail us at thegalaxycauldronforums@hotmail.com.

Updated - May 14, 2018

Inner Senshi Admin Member Support Director

Updated to include Infraction Rollback Policy:

Section VI. Infraction Rollback Policy wrote:: VI. Infraction Rollback Policy
Every six months is set as the general rollover date for infractions that have earned warnings. If there have been more than six months between warnings for mild offenses, the new warning will be considered a "first" warning, even if it is in fact their fifth. However, for larger infractions--those that receive a warning the first time they are broken--and for cases wherein a member is repeatedly breaking the same rule, the admin reserve the right to move on to the next tier on a case-by-case basis.

Regardless, warnings and offenses do not get ignored after a certain point; they are all part of a member's history and can be taken into consideration when major offenses are made.

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The Galaxy Cauldron Rules & Information

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